Your step-by-step guide to audit readiness

JVR Consultancy has extensive experience in the areas of compliance and the auditing process. As a well-respected consultancy, we at JVR can make certain that your company is properly prepared to pass your audit and achieve success.

Because we have extensive experience in the construction, rail, utilities, oil and gas industries, we are well-versed in the audit procedure required for the Utilities Vendor Database (UVDB), Achilles, and RISQS databases, among other databases (audits conducted by Capita). In fact, some of our consultants have previously worked as Achilles auditors, allowing them to get a deeper understanding of the audit process and standards than they would otherwise have.

Why is it necessary to conduct audits?

Businesses operating in high-risk industries such as rail, construction, utilities, oil, and gas must adhere to the rules and regulations established by the industry. Suppliers in these businesses are obliged to achieve certain criteria, which are ensured by accreditations such as UVDB, RISQS, and Achilles. In addition to serving as a quality seal, these sought-after accreditations also serve to reassure business owners that suppliers who hold these accreditations can be relied upon to provide a safe, socially responsible, and trustworthy service.

Obtaining and maintaining these accreditations requires suppliers to be audited to verify that they continue to adhere to the high criteria that have been set in the first place. Audits are carried out to provide assurance to businesses that their supply chain complies with the appropriate health and safety, as well as business processes, standards and regulations. After everything is said and done, audits can assist in ensuring that suppliers continue to adhere to health and safety regulations as well as social responsibility regulations, business systems regulations, and quality regulations. None of these key factors would be subjected to frequent inspection if audits were not performed.

In the course of the auditing process, what happens is as follows:

The audit process is normally initiated by your organisation submitting a pre-audit submission or other comparable document to the auditor. Depending on the information contained in this paper, you will be able to determine what type of audit your company requires.

The length of your audit will be determined by the level of risk associated with your business activity and the number of personnel that you have on staff. Suppliers who pose a higher risk may be required to participate in a two-day onsite audit, which may include interviews with members of your staff. For suppliers who provide a smaller risk, a quicker audit process may be all that is required.

When your company is subjected to an Achilles UVDB Verify audit, you will be required to submit details of the management systems that you have in place for Safety, Health, Environment, and Quality (SHEQ), as well as your commitment to corporate social responsibility (CSR). In addition to an examination of your systems, you may be required to undergo a site-based examination as well. When conducting a two-day audit, the auditor may conduct a one-day examination of your management processes and a one-day assessment of your facility. During the site inspection, the auditor will most likely want to speak with members of your team. In addition, the auditor may inspect your equipment, facilities, and the materials that you utilise in your operations.

During the audit, the auditor will make a note of their observations. Following the audit, an audit report will be generated that will describe your results as well as the findings of the auditor. The report will subsequently be made accessible to purchasers for use in the selection of suppliers for future contract work opportunities.

What JVR Consultancy Can Do to Assist Your Company During the Audit Process

Audit preparedness is essential for ensuring that you pass your audit. Making the necessary preparations for the audit is essential to receiving the results you require to maintain your accreditation and to ensure that your company continues to receive lucrative employment in the future.

Our talents and expertise as a recognised compliance and audit consultancy, here at JVR Consultancy, may be put to good use in ensuring that your company is completely prepared for the audit process.

In order to ensure that you have everything in place for a successful inspection of your organisation, our consultants may provide your company with a customised audit-readiness solution. You can rely on our dependable service to alleviate the stress that is frequently connected with the audit process, allowing you to approach your audit with confidence, knowing that you will be well prepared for the auditor’s arrival.

We will collaborate with you to obtain a thorough understanding of your policies and procedures, and we will then design and implement management systems that meet the necessary standards for compliance with regulatory requirements.

We at JVR Consultancy are committed to assisting you in obtaining the best possible conclusion from your audit, and we will be there to guide you through the entire process.

By retaining the services of JVR Consultancy, you will be able to receive the expert guidance you require for audit preparation. Contact us to learn more about how we can help your company prepare for a successful audit. You can reach us by phone at 01628 565256 or by email at info@jvrconsultancy.com.

Frequently Asked Questions from our Customers