A Compliance Management System, which is commonly shortened to CMS, is an integrated system that compromises of tools, controls, processes, functions, and written documents. These systems help an organisation comply with their legal requirements and will make sure that any potential damage the consumers through law violations is minimised. A Compliance Management System is woven into every functional area of your business, from administration and operations to advertising and sales.
What does a CMS do?
There are a number of different things that CMS will do for your business. This includes the following:
- Establish oversight for your compliance responsibilities
- Develop an execution plan for rolling out, monitoring, and communicating the program
- Ensure that feedback is tracked effectively and acted upon
- Review operations to make sure responsibilities are carried out and legal requirements are met
Explaining the benefits of a Compliance Management System
A lot of time is wasted by compliance officers when it comes to locating data to make certain that the company they are working for is adhering to the rules and regulations that are in place. The tedious processes of tracking changes, collecting data, sharing knowledge and communication, and decision-making are automated through the use of a Compliance Management System. With that being said, there are a number of different benefits that this will bring to any business or organisation, so let’s take a look at this in further detail.
Reduce legal problems – This is one of the major benefits associated with a Compliance Management System. All companies have to follow specific legal, government, social, corporate, institutional, environmental and financial frameworks and policies to ensure they can operate and avoid fines, and lawsuits. There also needs to be an established platform for the implementation of these compliance requirements, as policies will only gain power if they are implemented and enforced to their entire extent. You can make certain that these compliance requirements are met with an integrated compliance software solution. You can have peace of mind that they will be fully integrated across all processes of the organisation and that there are no gaps left open for risks to occur to develop into problems at your organisation.
Improved process efficiency and operations – Any business must strive for continual improvement and innovation if they are to succeed and prosper. These can include external and internal audits, as well as frequent evaluations and feedback solicitation. Based on the findings on eventual audits, evaluations, and checklist, a business or organisation must be able to report points for improvements, performance inconsistencies, and quality. Compliance management software helps to make certain that these areas for improvement are documented effectively and communicated across every team, both worldwide and nationwide.
Enhance company reputation – Customers appreciate companies that are environmentally and socially conscious. For example, if your company perpetuates a culture of hiring individuals irrespective of their colour, sexual orientation, culture, or adherence to specific environmental and health standards, you can push forward these compliances in your marketing collaterals, which will give you an edge over competitors in your industry. A company that makes sure that employee rights and welfare are prioritised when compared with companies who do not practice sound employee management through industry provisions and regulations are going to have a significant edge. A good solution for compliance management can ensure that these compliance requirements are considered and met.
Facilitate compliant and informed decision making – It is going to be easier to make decisions where the business’ financial and legal integrity are at stake. A compliance management software solution will help with escalating these scenarios in the system, delegating it to the officers that are involved so that they are resolved right away.
Effective team communication and collaboration – Leaders and employees are at the forefront of meeting compliance requirements, observing inconsistencies in the systems, and confronting risks. This is why there needs to be a simplified and centralised process for the communication of these inconsistencies and requirements so that they are effectively captured, delegated, and implemented. A Compliance Management System will make certain that there are seamless and clear practices of capturing issues and relaying them across a diverse set of people.
Hopefully, you now have a better understanding of what a Compliance Management System is and how it can benefit your business. Cutting corners is simply not an option when it comes to compliance, which is why it is vital to automate the process for full peace of mind and to grow your business.
Frequently Asked Questions from our Customers
Yes we can, we can assist you with any of the accreditation featured on our website. We have a 100% record of securing any of the accreditation in the first audit for all our customers for the last 13 years.
More to the point, I ask clients how quickly can you start. We can have a consultant working on your accreditation within the hour if you are ready. The only things that take time are the audit dates, these are issued to the client by the certification body so it is out of our control.
This depends on how much the client has in place already. The more they have, the easier it becomes to work on their accreditation. The gap analysis that we carry out is free of charge and afterwards will give you an exact fixed price.
The fixed price will include the following –
- Carry out all the work ( creating documents & processes tailored to your company )
- Attend the audit ( as your expert consultant ) or make the desktop submission.
- Make any corrections that the auditor may highlight to ensure that you obtain your accreditation the first audit.
Initially, we need to talk to you to carry out the free gap analysis. Afterwards, we would require you to forward all the relevant documents. After that, we can complete the work with the minimum of your input, leaving you to concentrate on doing what you do best for the company.
Yes! Let us Manage your Accreditations with Ongoing Support and Maintenance. With us managing your accreditations, your team can then focus on business growth and development. This gives you peace of mind knowing your compliance is being routinely managed by professionals. Ongoing support and maintenance avoids panic in your business when suddenly faced with an audit, knowing at all times you are well prepared.
Achieve Accreditation and Compliance with JVR
JVR Consultancy was formed in the year 2008 and their head office is based in Windsor and Maidenhead. We noticed that there was a gap in the market, for companies who work in the construction, rail, utilities, oil and gas sector who were not fully supported in the way that they could be when it came to industry compliance and certification. That is why our highly experienced team of compliance consultants can serve these sectors by providing over 135 years of combined experience with all compliance needs. In short, you won’t find anyone else who cares as much, or who tries as hard as we do.
Speak with one of our experienced consultants. At JVR, we know that time is precious, and you want the answers to your questions quickly, especially during an audit!. Once we speak with you for the first time over the phone, we need around 10 minutes to fully evaluate which accreditation you need support with and a brief introduction into you and your company.
Managing Director at JVR Consultancy, Steven Sandhu, is passionate and committed to supporting his clients within their chosen Compliance accreditation. With over 15 years of experience across multiple compliance industries, Steven prides himself on delivering 100% accreditation success for his clients, mixed with a passion for providing excellence by understanding the goals and the needs of his clients’ businesses. All this, combined with his strong breadth of skills and knowledge by routinely researching industry requirements changes and introducing new regulated requirements
Our consultants have an extensive level of experience in developing solutions and offering guidance for our clients and their businesses. We offer a free GAP analysis, which will help to assess the difference between your business performance and your goals. It’s a fantastic way for you to find out if your business needs are met, and if they aren’t, it gives you the insight and confidence you need to deliver improvement before an audit. Learning more about what is Gap Analysis and how will the report benefit you.
With a success rate of 100% and a team who will go above and beyond to make sure that your expectations are met, you know that you can trust in us to provide you with the knowledge, resources and expertise you need to make a difference. Contact us today to find out more.
To identify the objectives and benefits that are needed to achieve your desired level of compliance, we offer a FREE, no-obligation Gap Analysis. Our analysis will assess your current systems and documentation. Just start your journey by filling in the form below, and one of our specialists will contact you (typically within one working day) to make arrangements.
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