Why do you need a CMS?

A Compliance Management System (CMS) is a system that tracks and manages compliance requirements.

Briefly stated, a Compliance Management System (CMS) is a foresighted tool used by businesses to integrate both internal and external compliance efforts with laws and regulations into a unified system.

Reading Time: 5 minutes
Why do you need a CMS?

Written documentation, functions, audits, and controls are all incorporated into a comprehensive system that assists an organisation in complying with regulations and minimising consumer unhappiness. The Compliance Management System is woven into the fabric of every function of an organisation, and it is always in action in every corner of every department.

Regardless of the business in which they operate, no organisation is free from the regulations, standards, and ethical norms that apply to all organisations.

As the enforcement bodies around us continue to flex their judicial muscles, each organisation should become familiar with and act in line with its CMS.

It is the essence of an effective CMS to be dual in nature, and it should be designed to provide solutions to both external hazards and internal governance.

To put it another way, it should identify regulatory organisations and their sources, as well as assess their impact on the business environment. Afterwards, it sends policy revisions to the appropriate procedures, controls, and training. This means that a company is continually in conformity with constantly changing regulations.

What makes a content management system (CMS) effective?

An efficient compliance system will ensure that your organisation remains on the right side of the legislation that govern your sector. It provides a visual representation of your organization’s compliance activities, and without one, it is substantially more difficult to manage and monitor who is doing what, when, and how within your organization- and everyone has a part to play in this process.

Compliance Management Systems that are effective will handle risks before they create harm while also meeting many regulatory requirements at the same time, according to industry standards.

Chief Compliance Officers (CCOs) are not the only people in an organisation who are accountable for managing the organization’s compliance. All workers should have a clear grasp of their roles and responsibilities within the overall compliance structure. While nearly 30% of CCOs haven’t formalised compliance roles and responsibilities for their employees, the majority of them have (KPMG).

Why do you require a powerful content management system (CMS)?

A Compliance Management System (CMS) provides as a centralised repository for all data, which can then be controlled and shared across stakeholders. Businesses can modify and restrict access to data by employees, ensuring that only specified individuals of the organisation have access to the information that they are authorised to have access to.

The correct dissemination of information in large organisations with multi-departmental systems allows for efficient workflows and the elimination of disputes over improperly distributed information.

One of the most important reasons is simply that you have no choice. Breaching compliance standards may result in legal consequences, including penalties. Incorporating a CMS into daily operations can help to reduce the likelihood of infractions.

In addition to legal and regulatory requirements such as the Payment Card Industry Data Security Standard (PCI DSS), the General Data Protection Regulation (GDPR), as well as safety and technological standards, among a slew of other things, internal risks are always evolving and changing.

The nature of a company’s internal structure is always changing, for better or worse, in the same way that we have little influence over changes and advancements in external policy restrictions. Compliance with these changes should be a top priority for all employees in every position across an organisation.

Operational Risk is a term that refers to the possibility of a failure in an operation.

Operational Risk is an assessment of the possibility of loss as a result of insufficient procedures, systems, and policies. Employee errors, system breakdowns, fraud and cybersecurity threats, and virtually anything that causes company procedures to be disrupted are all examples of how such risks manifest themselves.

The remedial actions of all compliance management systems will be designed to eliminate risk and deliver competent solutions. Because of this, operational risk has the potential to harm a company’s brand while also causing financial harm.

Consider the fact that your IT architecture is out of date as an operational risk. If left untreated, it will simply get more brittle and weak, increasing the likelihood of cyber attacks in the future. All of a sudden, data and firm systems have been compromised, necessitating the immediate and costly restoration of the systems. This means that the time and resources required to remediate the damage are diverted away from other business priorities. When these factors are combined with increasing business demands and an inability to meet them, the organisation finds itself caught in a whirlwind that could have been prevented with a solid Compliance Management Solution.

This graph depicts the most significant risks to the financial system in the United Kingdom as of the second half of 2016, 2017, and 2018. (Statista). In other words, it is a visual representation of patterns in perceived dangers to the system, which will ultimately disrupt all businesses and should be considered in every content management system.

Geopolitical risk and cyber-attack should be taken into consideration by financial institutions in particular, with 62 percent of respondents identifying them as major risks in 2018. Thus, successful operational risk plans should include efforts to prevent these risks from having a negative impact on the company’s operations.

So risk management programmes that encourage and encourage the development of business continuity and disaster recovery procedures within compliance management systems aid in the communication and minimization of potential risks.

Internal Auditing is a type of auditing that takes place within an organisation.

In the same way that an organisation should adhere to government rules and regulations on a constant basis, it should always operate in accordance with its own internal organisational standards. In conjunction with a CMS, an Internal Audit monitors and analyses company processes in order to evaluate the level of conformance and effectiveness of the operation in question.

A portion of the internal audit plan is intended to be used as a preventative tool to ensure that efficiency and financial stability are maintained. The assurance that an organization’s operational risk management, governance, and internal controls are running properly is one of the benefits of this process.

Auditors scrutinise operational processes for discrepancies between what they are supposed to do and what they are actually doing. In order to enhance processes, such flaws are noted in final reports that are distributed to the leadership.

You should have a CMS check list.

It is pointless to have a Compliance Management System in place if it is not suitable for its intended purpose. Your content management system (CMS) should be meeting a set of measurable objectives to guarantee that it is protecting you and your organisation.

Maintaining all employees’ knowledge of their compliance obligations is essential, and each employee should have a clear awareness of their position within the compliance framework.

  • It should be able to check all procedures to ensure that they are in compliance with the regulations.
  • It should be capable of identifying errors and implementing fixes and system updates as needed across all procedures and systems.
  • It should rely on and make use of the authority of the company’s board of directors in order to oversee and enforce all compliance standards.

Frequently Asked Questions from our Customers

Achieve Accreditation and Compliance with JVR

JVR Consultancy was formed in the year 2008 and their head office is based in Windsor and Maidenhead. We noticed that there was a gap in the market, for companies who work in the construction, rail, utilities, oil and gas sector who were not fully supported in the way that they could be when it came to industry compliance and certification. That is why our highly experienced team of compliance consultants can serve these sectors by providing over 135 years of combined experience with all compliance needs. In short, you won’t find anyone else who cares as much, or who tries as hard as we do.

Speak with one of our experienced consultants. At JVR, we know that time is precious, and you want the answers to your questions quickly, especially during an audit!. Once we speak with you for the first time over the phone, we need around 10 minutes to fully evaluate which accreditation you need support with and a brief introduction into you and your company.

  • This field is for validation purposes and should be left unchanged.

  • Nationwide Presence

    26 national support locations throughout the UK. See Office Locations.

  • Fixed Fee Payments

    There are no hidden charges, and what you see is what you pay.

  • Free Gap Analysis

    Assess the difference between your business performance & your goals.

  • Audit Support

    Supporting businesses with upcoming compliance audits. FAST TRACK priority support also available.

  • Ongoing Support

    JVR offer Ongoing Support & Maintenance for peace of mind.

  • Customer Service

    Our customer reviews are a testament to our work & the results we achieve.

  • Experience

    Vast experience in developing compliant integrated management systems

  • Thorough Process

    We write procedures, policies & associated documentation.

  • Bespoke

    Our services are tailored to meet individual company requirements.

Audit Support

Get FAST TRACK Audit Support with JVR Consultancy Today. Click here to find out more.

Gap Analysis Report - Request a Free Remote Assessment

Free Remote Gap Analysis

Book a Free Remote Gap Analysis during Covid-19 for your business. To learn more, why not read our What is Gap Analysis blog article and understand how a Gap report would benefit your company.

Related Articles

More reasons to choose JVR Consultancy for Compliance & Risk Management

Menu

Close

Matt Whiteman

I hope you enjoy reading this article.

If you want to talk to me about your compliance requirements, please click here.

Book a Consultation

Close

Swipe-up to become Accredited