Here at JVR Consultancy, we have a reputation as one of the United Kingdom’s most reputable and accomplished compliance advisory consultancies.
A part of the General Data Protection Regulation (GDPR) that came into effect on the first of January 2021 could’ve had an impact on certain UK firms, particularly those that have clients based in the EU but no employees or company representation in that country.
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This provision of the GDPR is referred to as European or EU Representation, because it is concerned with Brexit, the process by which the United Kingdom is leaving the European Union. It is critical that you gain a better knowledge of what is going on and what it could mean for you in the future.
Although these EU additions were not considered ‘important’ at the time that the new GDPR laws were implemented in the United Kingdom on May 25, 2018, they are now considered so (we were, after all, still part of the EU at that point). As a result of Brexit having taken place we need to examine the implications more closely, and if your company needs the services of an EU Representative, you will need to hire one now.
What is the role of an EU representative?
An EU Representative must be formed in the EU, who will act on behalf of enterprises headquartered outside of the EU that wish to conduct business in the EU. The primary responsibility of an EU Representative in the United Kingdom will be to serve as a point of contact between the company and the Regulatory Authority within the relevant EU country, as well as with data subjects.
An EU representative’s responsibilities will include the following in order to complete this correctly:
- Maintaining access to data processing records for the purposes of inspection by the Regulatory Authority
- Preserving accurate records of all data processing operations for any business in which they are involved. Responding to requests from regulatory authorities and data subjects who have questions or concerns about data processing.
Is it necessary for your company to have EU representation?
If you own or operate a business in the United Kingdom, you may be asking whether or not you require EU representation and whether or not you should hire an EU Representative. If you sell goods or give services to customers in countries within the European Union, you will need to do so. If you do, getting in touch with us to find out more should be your first priority in order to avoid falling foul of the law.
However, there is an exception to this rule: if your company already has offices and employees in the EU, even though your head office is in the United Kingdom, you will not be required to appoint a European Union representative.
You may be penalised up to four percent of your annual worldwide turnover, or up to €20 million, if your company does not have an EU Representative and fails to comply with the legislation (whichever is higher). Potential criminal convictions, as well as the requirement to pay for any damages awarded as a result of any resulting legal cases, can potentially be imposed.
The Process of Choosing Your EU Representative
On the surface, your EU Representative can be anyone who is physically located within the EU member state from which you gather data through your business activities. If you collect data from multiple countries within the EU, you only need one person working on your behalf, as long as that representative is based in one of the countries from which you collect data. Ideally, you should choose someone who lives in the country where you do the majority of your business, but this is not required, and the decision is yours.
What JVR Consultancy Can Do to Assist You
We at JVR Consultancy are able to provide a wealth of knowledge and advise on EU representation, as well as on the regulations and guidance that have changed as a result of Brexit. If you require an EU representative, we can also fulfil this job on your behalf. To learn more, please contact us.
Frequently Asked Questions from our Customers
Yes we can, we can assist you with any of the accreditation featured on our website. We have a 100% record of securing any of the accreditation in the first audit for all our customers for the last 13 years.
More to the point, I ask clients how quickly can you start. We can have a consultant working on your accreditation within the hour if you are ready. The only things that take time are the audit dates, these are issued to the client by the certification body so it is out of our control.
This depends on how much the client has in place already. The more they have, the easier it becomes to work on their accreditation. The gap analysis that we carry out is free of charge and afterwards will give you an exact fixed price.
The fixed price will include the following –
- Carry out all the work ( creating documents & processes tailored to your company )
- Attend the audit ( as your expert consultant ) or make the desktop submission.
- Make any corrections that the auditor may highlight to ensure that you obtain your accreditation the first audit.
Initially, we need to talk to you to carry out the free gap analysis. Afterwards, we would require you to forward all the relevant documents. After that, we can complete the work with the minimum of your input, leaving you to concentrate on doing what you do best for the company.
Yes! Let us Manage your Accreditations with Ongoing Support and Maintenance. With us managing your accreditations, your team can then focus on business growth and development. This gives you peace of mind knowing your compliance is being routinely managed by professionals. Ongoing support and maintenance avoids panic in your business when suddenly faced with an audit, knowing at all times you are well prepared.
Achieve Accreditation and Compliance with JVR
JVR Consultancy was formed in the year 2008 and their head office is based in Windsor and Maidenhead. We noticed that there was a gap in the market, for companies who work in the construction, rail, utilities, oil and gas sector who were not fully supported in the way that they could be when it came to industry compliance and certification. That is why our highly experienced team of compliance consultants can serve these sectors by providing over 135 years of combined experience with all compliance needs. In short, you won’t find anyone else who cares as much, or who tries as hard as we do.
Speak with one of our experienced consultants. At JVR, we know that time is precious, and you want the answers to your questions quickly, especially during an audit!. Once we speak with you for the first time over the phone, we need around 10 minutes to fully evaluate which accreditation you need support with and a brief introduction into you and your company.
Managing Director at JVR Consultancy, Steven Sandhu, is passionate and committed to supporting his clients within their chosen Compliance accreditation. With over 15 years of experience across multiple compliance industries, Steven prides himself on delivering 100% accreditation success for his clients, mixed with a passion for providing excellence by understanding the goals and the needs of his clients’ businesses. All this, combined with his strong breadth of skills and knowledge by routinely researching industry requirements changes and introducing new regulated requirements
Our consultants have an extensive level of experience in developing solutions and offering guidance for our clients and their businesses. We offer a free GAP analysis, which will help to assess the difference between your business performance and your goals. It’s a fantastic way for you to find out if your business needs are met, and if they aren’t, it gives you the insight and confidence you need to deliver improvement before an audit. Learning more about what is Gap Analysis and how will the report benefit you.
With a success rate of 100% and a team who will go above and beyond to make sure that your expectations are met, you know that you can trust in us to provide you with the knowledge, resources and expertise you need to make a difference. Contact us today to find out more.
To identify the objectives and benefits that are needed to achieve your desired level of compliance, we offer a FREE, no-obligation Gap Analysis. Our analysis will assess your current systems and documentation. Just start your journey by filling in the form below, and one of our specialists will contact you (typically within one working day) to make arrangements.
Nationwide Presence
26 national support locations throughout the UK. See Office Locations.
Fixed Fee Payments
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Free Gap Analysis
Assess the difference between your business performance & your goals.
Audit Support
Supporting businesses with upcoming compliance audits. FAST TRACK priority support also available.
Ongoing Support
JVR offer Ongoing Support & Maintenance for peace of mind.
Customer Service
Our customer reviews are a testament to our work & the results we achieve.
Experience
Vast experience in developing compliant integrated management systems
Thorough Process
We write procedures, policies & associated documentation.
Bespoke
Our services are tailored to meet individual company requirements.
Audit Support
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Free Remote Gap Analysis
Book a Free Remote Gap Analysis during Covid-19 for your business. To learn more, why not read our What is Gap Analysis blog article and understand how a Gap report would benefit your company.
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